Deadline for Completion
You have seven (7) business days to complete your online eApp and the additional forms that were sent to you.
Penalties for Non-Compliance
Failure to complete these requirements will result in your ineligibility for access to NIH facilities. You will not be allowed to begin or continue your work without completing these requirements. Those who already have an HHS PIV badge will have their badge revoked if they fail to complete these requirements.
Entering Your Data in eApp
Depending on which position tier you are applying for, you are
required to list all your residences, education history and employment history up to a federally pre-determined number of years (investigation scope):
- T1 position: You will need to list
all your residences and employment history in order within the
past five (5) years, beginning with your present place of residence and employment. You also
must provide the most recent education and degree received.
- T2/T4 position: You will need to list
all your residences and employment history in order within the
past seven (7) years, beginning with your present place of residence and employment. You also must
provide a complete list of your educational history from high school to your most recent degree received.
- T3/T5 position: You will need to list
all your residences and employment history in order within the
past ten (10) years, beginning with your present place of residence and employment. You also must
provide a complete list of your educational history from high school to your most recent degree received.
Note: You may be asked to provide a verifier per entry. You are required to provide your verifer's physical full street address, phone number, and email. You are not allowed to list your spouse, family member, relative or cohabitant as a verifier.
Question About My Education: What if I transferred and/or did not complete my degree?
We understand that some applicants may not have completed a degree program prior to moving on to another school. Even if you did not receive a degree,
you must NOT leave the educational entry unanswered. Any lack of response in this area will become a red flag. You must indicate if you have “transferred” or if there was “no degree obtained.”
Additional Tips for Entering Data in eApp
Be aware of the following when entering your data into eApp. Your questionnaire will not be accepted if missing/incomplete information exists. For a help guide, click here.
General Information
- Any additional comments that you provide that are deemed inconsistent or contradicting to the information presented in your eApp will not be accepted and may require further clarification.
- Acronyms are NOT permitted anywhere on the questionnaire (e.g. “NIH", “Ct.", "CEO", etc.).
- Your current full legal name must match across all forms (e.g. OF-306) that you fill out in addition to the eApp. It must also match the two forms of identification that you bring for your badge enrollment appointment.
- Where you have lived, employment activities, and university information must correlate with one another. For instance, if you list you physically worked in Bethesda, MD from June 2025 to August 2025, but under "Where You Have Lived", you list you physically lived in Rhode Island during the same time period, this is considered discrepant.
- If you have regular contact with children as a part of your official job duties, you will have additional requirements that are dictated by the states that you have lived or are living in.
- If you are a male born after December 31, 1959, and if you are unsure of your Selective Service Registration requirements, they can be found here: https://www.sss.gov/.
Where You Have Lived
- Complete street/postal addresses are required for all entries (including unit/room number). P.O. boxes are NOT acceptable. A P.O. box is a location where mail is received and NOT a physical place of residence or work.
- There can be NO date gaps and dates of residence cannot overlap. Do not list a permanent address (ex: parent’s home) during a time in which you were not physically present there (ex: away at school).
- Do not list residences before your 18th birthday unless to provide a minimum of 2 years residence history.
- Those applying for a T2 or T3 position must share information regarding their high school diploma or any other degrees. If none were earned, please provide a minimum of two years of education, no matter when it occurred. Those applying for a T1 position need to include any/all degrees earned, on matter when they were earned. If no degree was earned, please indicate “no degree obtained" in your responses regarding your education.
- Listing hall or building names as the school's address are NOT acceptable. Be sure to provide a full physical street/mailing address.
Employment
- Enter information for all your employment activities, including unemployment and self-employment beginning with the present and working back the number of years according to the position tier you are applying for. There must be NO date gaps.
- Contractor vs. Contracted To: Federal contractor and private sector entries must include the contract company name, company address AND the job site location. Be sure to provide the name of your employer, NOT whom you are contracted to and NOT who your client is. If you are a federal contractor or if you work for a private sector, you will be required to provide both your employer's information as well as the daily reporting job site location.
- Federal department, agency or military entries must contain the full name and complete addresses of the department/ agency and subcomponent. As a reminder, acronyms are not permitted.
-
Do NOT select “supervisor information same as employer." A supervisor's full name, address and phone number are required for all employment entries.
- List only ONE employer name.
- Foreign Nationals must provide proof of legal/visitor status (e.g. I-94 Admission Number, U.S. Visa, or Employment Authorization. These documents may be shared securely through the NP2 Portal along with your completed eApp application.
- Lawful Permanent Residents must provide their Alien Registration Number (may appear as “USCIS" number). These documents may be shared securely through the NP2 Portal along with your completed eApp application.
