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DPSAC > Administrators > Onboarding New Staff > Information for Non-U.S. Persons
Onboarding New Staff
DPSAC Process Overview
Understanding DPSAC Services
Traning, Resources & Forms for Current Staff
Onboarding New Staff
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DPSAC Process Overview
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Unerstanding DPSAC Services
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Training, Resources & Forms for Current Staff

​​For Administrators - Onboarding New Staff

Information for Non-U.S. Persons

All non-immigrant and non-U.S. citizens will be required to work closely with the NIH Division of International Services (DIS) to satisfy all of the federal requirements for working with the U.S. Government before they can start your new position or be given access to NIH facilities and information systems. Please note: DIS does NOT process Lawful Permanent Residents (LPRs).​​

Please recommend non-U.S. persons to visit the DIS website to get an understanding of legal status/work authorization requirements that will be needed prior to visiting DPS. DPS cannot begin their Prescreening process until both the AO completes badge sponsorship and, if applicable, DIS completes validation for the non-U.S. person (with the exception of U.S. LPRs). 

Prior to DPS processing, all non-U.S. persons (with the exception of U.S. LPRs) must have their employment eligibility and legal status validated by DIS. Additionally, non-U.S. persons must obtain a valid U.S. Social Security Number prior to being initiated into any DPS process. When registering and sponsoring non-U.S. persons in NED, AOs should request proof of citizenship to avoid errors in the citizenship/LPR registration fields in NED.

All non-U.S. persons must bring two forms of valid U.S. Government issued identification, one of which contains a photo, to their appointments. Please see the list of Acceptable Identification Documents.


BE AWARE OF THE FOLLOWING: 

  • ​If an individual was born outside of the U.S.:
    • AOs must not select a state abbreviation for the "Country of Birth" when completing their NED registration.
  • Non-U.S. persons and U.S. Lawful Permanent Residents (LPRs) must be prepared to provide any one or more of the following documents to establish identity, legal status and/or employment authorization:
    • Permanent Resident Card or Alien Registration Receipt Card (Form I-551)
    • Foreign passport that contains a temporary I-551 stamp or temporary I-551 printed notation on a machine-readable immigrant visa
    • Employment Authorization Document that contains a photograph (Form I-766)
    • For a nonimmigrant alien authorized to work for a specific employer because of his or her status, please refer to the DIS website​. 
    • Passport from the Federated States of Micronesia (FSM) or the Republic of the Marshall Islands (RMI) with Form I-94 or Form I-94A indicating nonimmigrant admission under the Compact of Free Association Between the United States and the FSM or RMI​
  • U.S. Lawful Permanent Residents must be able to provide proof of their Lawful Permanent Resident (LPR) Card (aka Green Card). An Employment Authorization Card is not a Lawful Permanent Resident Card.

  • Please also understand the Visitor Access Management Initiative (VAMI) VisitNIH process if this pertains to your applicant.