Enrollment
Candidates who have not yet been authorized for Enrollment, and who are undergoing prescreening, will need to first complete what is known as “Crossmatch fingerprints" or “Prescreening fingerprints." Once the candidate finishes Prescreening and the investigation requirements have been determined, DPSAC will send a notification to the candidate via email to complete the Enrollment process. As stated in the beginning of the process under "Administrative Sponsorship", it is vital that you have entered the candidate's email address correctly.
Enrollment is comprised of Identity Proofing, Photographing and Fingerprinting for the PIV/RLA badge. In summary, the purpose of Enrollment is to tie the candidate's biometrics and photograph to their PIV/RLA badge. They must make an appointment to come onto campus in-person to get officially enrolled and added into our system.
Because DPSAC needs to tie their fingerprints and photograph to their PIV/RLA badge, their fingerprints will be captured during this Enrollment appointment. Please note that the fingerprinting process for Enrollment is different from the fingerprints they submitted for Prescreening, which is called "Crossmatch fingerprints." Crossmatch is different in that it only captures the candidate's fingerprints needed for the criminal history repository check. These fingerprints are required during Prescreening before Enrollment is authorized.
The candidate must bring two forms of valid government identification, one of which must contain a picture, to their appointment. Visit FIPS 201-3 PDF to view a complete list of approved identification documents.
Badge Authorization/Issuance
You can help your candidate save some time by completing Enrollment and Badge Authorization/Issuance within the same day. This can be done for most cases, but only if the candidate has:
1. Submitted Crossmatch fingerprints in advance during the Prescreening phase,
2. Submitted all of their case documents,
3. And completed any needed corrections.
This will allow us to get started on their background investigation earlier before they come in for Enrollment and give the approval they need to get their ID badge if their background investigation checks out.
However, if the candidate did not provide Crossmatch fingerprints during Prescreening, then their Crossmatch fingerprints will need to be captured late in the Enrollment phase. This will add at least another two (2) days to do a background investigation before DPSAC can issue the candidate their badge. This will lengthen the time of DPSAC process, as the candidate must come back to campus again to receive their badge before they can start work.
After Badge Authorization, DPSAC will need to adjudicate any issues that are discovered during the prescreening process before the badge can be issued; this may require additional processing time. To make PIV card eligibility determinations, DPSAC utilizes federal guidelines including, but not limited to:
- Homeland Security Presidential Directive-12 (HSPD-12)
- National Institute of Standards and Technology (NIST) Federal Information Process Standard 201-2 Personal Identity Verification (PIV) of Federal
- Employees and Contractors
- Defense Counterintelligence and Security Agency (DCSA) HSPD-12 Credentialing Standards
- Title 5 of the Code of Federal Regulations, Part 731
Please feel free to visit our Policy page for more information on what polices drive the Personnel Security process.
