Division Title

Vaccination Requirements

COVID Vaccination Requirements

Healthcare Workforce COVID-19 Vaccinations Requirements

The NIH recommends that all staff in the NIH healthcare workforce to be up to date with their COVID-19 vaccination. The NIH healthcare workforce are all federal employees, contractors, and non-federal employees at NIH whose duties require interacting with, contacting, or potentially contacting patients at an NIH clinical research facility or whose official worksite is listed below:

  • Building 10 Complex
  • Edmond J. Safra Family Lodge
  • Office of Research Services (ORS) Division of Fire and Rescue Services
  • NIEHS Clinical Research Unit
  • NIA Harbor Hospital Facilities
  • NIDA Biomedical Research Center
  • Phoenix Indian Medical Center
  • Occupational Medical Services and Occupational Health Clinics
  • Community Health Clinics and Mobile Vans Operated or Staffed by NIH Federal Employees

Recommendations for The Children's Inn and other tenants will be part of their use  


"Fully Vaccinated" and "Up-to-Date" on COVID-19 Vaccination Definitions

The CDC recognizes two levels of COVID-19 vaccination; fully vaccinated and up-to-date on vaccinations.  

Fully vaccinated means that a person has received a complete primary COVID-19 vaccination series as defined in the table below.  Personnel and visitors that are not fully vaccinated will be subject to additional testing requirements.

Defining “Fully Vaccinated” with COVID-19 Vaccines (per CDC)

Primary Series Manufacturer

Primary Series Schedule


2 doses. Dose 2 ≥ 21 days after dose 1.


2 doses. Dose 2 ≥ 28 days after dose 1.


1 dose

Other Accepted Vaccine

Per WHO guidelines

Up-to-Date means you have received all doses in the primary series and the most recent boosters recommended for you (per CDC ), when eligible. The number and timing of the booster shots can vary by product manufacturer and age. The table below summarizes the requirements to be considered “Up-to-Date”.


Defining “Up to Date” with COVID-19 Vaccines (per CDC)

Primary Series Manufacturer

Adults 18-49

Adults 50+

mRNA vaccine from Pfizer-BioNTech or Moderna

1 booster ≥ 5 months after the final dose in the primary series

2nd booster ≥ 4 months after 1st booster

Janssen (J&J)    

1 booster ≥ 2 months after the final dose in the primary series

2nd booster ≥ 4 months after 1st booster

Other Accepted Vaccine

1 booster ≥ 5 months after the final dose in the primary series

2nd booster ≥ 4 months after 1st booster

You are also considered up to date if

  • You have completed your primary series – but are not yet eligible for a booster (not enough time has passed yet)
  • You have received 1 booster but are not recommended to get a 2nd booster (you are not 50+ years of age)
  • You have received 1 booster but are not yet eligible for a 2nd booster (you are 50+, but not enough time has passed yet to receive 2nd booster)


Reporting vaccinations and booster shots is voluntary. To report your vaccination status: 

  • Log into the COVID-19 Response Case Management System at https://covid-rcms.ors.od.nih.gov/app/home. Please note, you will need to be on the NIH network (onsite or on VPN to log in)
  • Read and accept the Privacy Act Notice
  • Read and close the self-help instructions (Need help later? Select "Get Help")
  • Click on "Update Vaccination" button

If you do not have access to VPN or logical access to the NIH network, please us the following process instead: https://redcapsurvey.niddk.nih.gov/surveys/?s=EMYRTEFRKM.

If you need in-person assistance with reporting your vaccination status, you may stop into the NIH Library (Building 10, South Side, First Floor) during normal business hours (Monday – Friday, 8:30AM – 4:00PM). 

Reported vaccinations may take up to 3 business days to process.  Personnel that receive an email from OMSCOVIDVaccine Program asking for follow-up should respond immediately. Failure to respond immediately may result in delays processing their vaccination records.

Non-Healthcare Workforce

All federal employees, contractors, and non-federal employees, such as trainees, students, and volunteers, are encouraged to remain up to date with COVID-19 vaccination and report it to OMS using the links listed above.  

Vaccine Side-Effects

Vaccination may have short-term side-effects and NIH vaccination paid leave options are available. This includes up to 4 hours of excused absence to receive/accompany a family member during normal tour hours for each dose of the vaccine and two administrative workdays for those who experience/must assist a family member who experiences side effects as a result of the vaccine.

Medical and Religious Exemption

For information on how exemptions apply for the NIH COVID-19 Vaccination for the Healthcare Workforce, please visit the NIH Intranet page for more details. 

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