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Division of Events Management
NIH Events Management​

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ORS breadcrumb EMB > Policies > Cancellation

Cancellation

Meeting Space Capacity and Services Calendar Days of Notice Billing Rate
All Meeting Space No Show 100% of Room Rate + 100% of Supplemental Services
Less than 48 Hours (2 Days) 100% of Room Rate
Space Capacity:
100 or less		 Less than 30 Days 60% of Room Rate
30 Days and more No Cancellation Fee
Space Capacity:
101 to 150		 Less than 30 Days 60% of Booked Room Rate
Less than 120 Days 60% of Booked Room Rate
120 Days and more No Cancellation Fee
Space Capacity
151 to 1,600		 Less than 30 Days 60% of Booked Room Rate
Less than 60 Days 50% of Booked Room Rate
Less than 180 days 40% of Booked Room Rate
180 Days and more No Cancellation Fee
Multimedia (MM) Services


Updated MM Policy
(effective 3/11/2025)		 No Show and Less than 48 Hours (2 Days)

All cancelled events will incur Planning/Consulting fees		 100% of Booked Services


Minimum of 1 hour at posted rate

​No Shows for any meeting space will be billed at 100% of the Booked Room Rate + 100% of the Supplemental Services.

Calendar Days of Cancellation Notice Meeting Space Capacity
15-33 Rooms 34 - 146 Rooms ​50 - 1000 Rooms
Less than 6 months No Fee No Fee ​50% of Booked Room Rate
Less than 2 months No Fee No Fee ​60% of Booked Room Rate
Less than 1 month No Fee 60% of Booked Room Rate 100% of Booked Room Rate
Less than 48 hours 100% of Booked Room Rate 100% of Booked Room Rate 100% of Booked Room Rate