The information below will help you identify the best avenue to successfully plan and host conference activities at NIH. If you have additional questions please see our
Frequently Asked Questions page or email us at nihevntsmgt@mail.nih.gov
Accommodations
Interpreting Services - Services are provided upon request as a reasonable accommodation to D/HH individuals, including employees, contractors, patients, and visitors, to participate in NIH related events and activities, per section 504 of the Rehabilitation Act of 1973.
NOTE: All NIH email account holders have access to the portal and can enter requests for themselves or on behalf of others who may or may not have access.
Schedule a Meeting or Conference
To make reservations for NIH on and off-campus conference space, you may call the NIH Events Reservation Line at 301-435-2208 or submit an
On-line Meeting / Event Request.
The telephonic centralized reservation service is available from 7:30 a.m. to 5:00 p.m., Monday through Friday, excluding federal holidays. Please have the following information available when you call:
- The preferred conference room & location
- The dates and times that the facility will be used
- The services (audio-visual, tele-conferencing, etc.) required for the event
If the requested date/time and room are available, the conference coordinator will immediately reserve the conference room(s) and provide a confirmation number for your reservation. A written confirmation will be faxed or e-mailed to you within three business days. If unable to accommodate your initial request, the conference coordinator will assist you to find an alternate room or meeting date.
To assist you with long term conference planning or to plan multiple or recurring meetings, call Events Management on (301) 435-2208, you may fax your request to (301) 480-5959 or email
nihevntsmgt@mail.nih.gov.
Multimedia / Photography
Below is the Multimedia Work Order Request Form needed to generate a Work Order Number for your Event(s):
MM WO Info_fillable_revised.pdf
EMB Multimedia Services Request Form Instructions
For requests relating to photography, please see the Request Form instructions to properly submit the form.
Photography Request_fillable_5-21-2021.pdf
