Choose a submission option and refer to the relevant dropdown below.
Case Request (New/Renewal/Transfer)
NIH lab wants to send DIS a case to invite, extend, or transfer a VP participant in the Intramural Research Program.
Who submits to DIS – Administrative staff at NIH.
What to submit – Refer to
Case Preparation,
Checklists, and
Required Signatures guidance.
Check-In/EOD Package
New VP participant arrives in U.S. and must check in with DIS to start pre-approved NIH appointment or award. Check-in procedures are different for Full-Time-Equivalent (FTE) and non-FTE scientists. To confirm whether a scientist's designation is non-FTE or FTE, refer to our
Designations Chart.
FTE Scientist
NIH Maryland/D.C. work sites (Bethesda, Frederick, Baltimore, etc.)
Who submits to DIS –DIS Immigration Specialist (IS) will conduct EOD one-on-one with FTE scientist.
What to submit – DIS IS will collect relevant documents directly from the new FTE scientist.
NIH work sites outside Maryland/D.C. (North Carolina, Rocky Mountain, etc.)
Who submits to DIS – Administrative staff at NIH sends via encrypted email to DIS IS on case.
What to submit – Refer to
Visiting Foreign Scientist Remote Check-in/EOD form.
Non-FTE Scientist
Who submits to DIS – Administrative staff at NIH.
What to submit – Refer to
Check-In with DIS form.
Continuation Case
Sometimes DIS cannot initially approve a VP participant's stay through the lab's requested Not-To-Exceed (NTE) date due to validity end dates of work authorization or funding documents. The scientist or AO will need to provide DIS with new documents (e.g., EAD, I-797 USCIS Receipt Notice, or funding letter) to extend the scientist's stay through the initially requested NTE date.
Who submits to DIS – Scientist in NIH VP or administrative staff.
What to submit – Refer to “Additional Comments" section of most recently issued eNOA.
VP Participant Documents/Request
VP participant wants to send DIS an updated immigration document (e.g., passport, Form I-94) or request form (e.g., Outside Activity, Extended Absence from NIH).
Who submits to DIS – Scientist in NIH VP or administrative staff.
Contractor Badge Validation Request
New or current contractor needs DIS validation of NIH badge request in NED.
Who submits to DIS – NIH contractor, their contracting company, or administrative staff at NIH.60;
What to submit – Refer to
Contractor Badges guidance.
B-1 Delegate Visitor Badge Request
Delegate Program visitor needs DIS validation of NIH badge request in NED.
Who submits to DIS – Designated administrative staff (delegates) at NIH.
What to submit – Refer to
B-1 Delegate Program guidance.
