Services - Access Control and Badge Issuance Branch
Getting your Badge

The HHS ID Badge, or Personal Identity Verification (PIV) card, serves as the common government identification for all HHS agencies, providing both physical and logical (NIH Network and IT systems) access.

The following information will be on your HHS ID badge:

  • Your photograph
  • Your full name
  • Your Operating Division (NIH)
  • Badge expiration date
  • Badge serial number
  • Federal agency smart credential number (which uniquely identifies your OPDIV and you)
  • An authentication key
  • Two electronic fingerprints

The following information will NOT be on your ID badge:

  • Social Security Number
  • Address
  • Phone number

NIH Badging Authority by Classification Table

All position classifications at NIH, along with examples, can be viewed by clicking on the following link: NIH Badging Authority by Classification Table (pdf)​. This table also identifies the corresponding Badging Authority – DPSAC or the NIH Police Department – for each classification. The Badging Authority is the organization responsible for coordinating the necessary background check and authorizing the issuance of an ID badge. Once authorized, the applicant will be instructed on where to pick up his or her ID badge.

Why Do I Have to Renew My Badge and Certificates?

You may be asked to renew your digital certificates due to one of the following reasons:   

  • ​They are about to expire. 
  • They need to be replaced because HHS switched certificate vendors. 
  • The information in the certificates needs to be corrected.

The digital certificates on your PIV card are only valid for a fixed period of time and have an expiration date, after which you will no longer be able to use them to access NIH information systems, digitally sign documents or receive encrypted email. Please note that the digital certificates on your PIV card may have an expiration date that is earlier than the date printed on your PIV card. 

The HHS ID Badge renewal process begins 42 days before your existing badge expires. In special cases you will be required to renew your HHS ID Badge ahead of schedule. At that time your Administrative Officer (AO) will receive a task in NED to renew your HHS ID Badge. Individuals who are eligible for this badge include Employees, Contractors and Affiliates.

Once your AO has sponsored you for your HHS ID Badge renewal, you will be sent an e-mail from NED 'PSAScheduler@mail.nih.gov' asking you to log on to the appointment scheduling system via the provided link. Please do so as soon as possible to allow yourself time to complete all the steps in the renewal process before your HHS ID Badge expires.

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How Do I Renew My Badge and Certificates?

A current employee/individual who is completing a badge renewal must travel to an NIH Enrollment & Issuance Facility to pick up their new badge once the badge  renewal is processed and approved by DPSAC. This cannot be done at a remote Field Print location and NIH does not have remote Enrollment & Issuance centers. Individuals can find NIH Enrollment & Issuance Facility locations under our Contact page.

Unlike individuals that utilize the Field Print service to complete the fingerprinting portion of their prescreening for a new badge, individuals completing a badge renewal will not need to submit fingerprints at a Field Print location first. Instead, these individuals will need to complete either the Enrollment (if required) or Issuance for the renewal at an NIH Enrollment/Issuance facility when prompted by the system. New fingerprints are usually not required for badge renewals. 

New fingerprints are typically only required for the following situations:

  1. Prescreening/new badge requests, 
  2. Replacing lost/stolen badges,
  3. Badge Update for legal name changes, 
  4. Designation Change from non-FTE to FTE status,
  5. Position Designation change requiring a new higher level background investigation,
  6. Background Reinvestigation requirement,
  7. Security clearance requests,
  8. Position change that requires the individual to work with children

Please note if a badge renewal task expires, the servicing AO will need to resubmit a new badge request in NED, and the individual would be required to complete Enrollment at an NIH Enrollment Facility before they can pick up the new badge.


Restricted Local Access (RLA) Badge

The RLA serves the same purpose as the PIV Card, providing both physical and logical (NIH Network and IT systems) access. Individuals who are eligible for this badge include:

  • Foreign nationals who have resided in the U.S. for less than (3) years. (Note: please visit the Division of International Services (DIS) website for information about the badging process for foreign nationals). 
  • Summer Students 
  • Short-term staff (at NIH for less than six months).
  • Volunteers and Tenants

Foreign Nationals – Initial Request or Renewals

  • PIV cards with a blue stripe are issued to all eligible foreign nationals (i.e., foreign nationals who have resided in the U.S. for more than three (3) years
    (Note: Lawful Permanent Residents (LPRs) are considered foreign nationals)
  • Foreign nationals who have been in the U.S. three (3) years or more will receive an HHS ID Badge/PIV Card initially or when their RLA Badge expires
  • Foreign nationals who have been in the U.S. less than three (3) years will be issued an RLA badge with a three-year expiration date. Beyond three years, if the individual is still at NIH, s/he will be issued a PIV card after undergoing the appropriate background investigation

Summer Students

Summer Students will undergo a fingerprint check administered by the Division of Personnel Security and Access Control (DPSAC) in order to receive an NIH Restricted Local Access (RLA) ID Badge. The RLA Badge will be valid for the duration of the Summer Student’s appointment, but will expire no later than September 30 of the year it is issued. The badge will provide perimeter physical areas to NIH as well as logical access to the NIH IT network.

Summer Students at Remote Satellite Locations

Summer Students who will be reporting to remote satellite locations [Rocky Mountain Laboratories (RML), NIEHS-Research Triangle Park (RTP), etc.] will receive fingerprint checks administered by appropriate local security staff. DPSAC will review the results of the fingerprint check and notify the students when they have been authorized for an RLA Badge. These satellite locations will have local badging stations. Summer Students working at these locations should contact their local security office for information on where to obtain an RLA ID Badge and/or schedule an appointment. For contact information, click here.

Foreign Summer Students

Foreign Summer Students will be processed through the Division of International Services (DIS); however, they too will undergo a fingerprint check. For more information, please refer to the Division of International Services (DIS) website.