​​For Administrators - Onboarding New Staff

Post-Baccalaureate Fellowships

Please note that any fellowship offer (at all training levels) is contingent on the applicant's ability to successfully pass a federal background check, which is required for logical and physical access to NIH facilities and systems. ​The IRTA manual chapter “template offer letter" has been updated with this language: https://policymanual.nih.gov/2300-320-7#c6abf559. (OITE Contact person Jackie Newell-Hunt)​​

Offer letters for trainees (at all levels) should have the following language inserted:

As part of the clearance process, you will be asked: “In the last year, have you used, possessed, supplied, or manufactured illegal drugs?" This question pertains to the use of controlled substances or drugs as defined under federal law. Please be aware that while marijuana may be legal or decriminalized within your home jurisdiction, it remains illegal under U.S. federal law. The use, possession, supply, or manufacture of marijuana may preclude you from obtaining the necessary clearances to participate in NIH intramural training programs, even if you were initially offered a position. 

If you have questions about this policy or would like guidance on the clearance process, please reach out to oite@nih.gov (please put eligibility inquiry in the subject line).

For information regarding Post-Bac Fellowships, you may feel free to reach out to the following points of contact​: ​

Sharon Mi​lgram, PhD
Director, Office of Intramural Training and Education

Jackie Newell-Hunt, MBA
Chief of Staff, Office of Intramural Training and Education


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