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​​​All NIH Staff Including Contractors Encouraged to Report COVID-19 Vaccination Status

The NIH is watching closely the rise in COVID-19 cases in areas where NIH staff work. Last week, our NIH site in Framingham, Massachusetts, moved into the 'medium' community level, and it is possible that other areas will move into medium in the coming weeks. The Centers for Disease Control and Prevention (CDC) Community Levels are calculated by use of hospital beds, hospital admissions, and the total number of new COVID-19 cases in an area. 

As a reminder, when an NIH worksite is in an area listed as medium or high community level, weekly testing is required for all unvaccinated staff (employees, trainees, tenants and volunteers) coming into the physical workplace, or who have contact with the public due to official duties.  

All staff, including contractors, are strongly encouraged to voluntarily report their vaccination status to the NIH Occupation Medical Services (OMS) to avoid this weekly testing requirement. Contractors and staff for whom NIH has no record of being fully vaccinated are also required to show proof of a negative COVID-19 test taken within 72 hours of accessing NIH facilities, based on HHS and Safer Federal Workforce Taskforce policies. 

To voluntarily report your vaccination status, please follow these steps:​

  • Log i​nto the COVID-19 Response Case Management System at https://covid-rcms.ors.od.nih.gov/app/home. Please note, you will need to be on the NIH network (onsite or on VPN to log in) 
  • Read and accept the Privacy Act Notice 
  • Read and close the self-help instructions (Need help later? Select "Get Help") 
  • Click on "Update Vaccination" button or “Add Test Result Button" 

The system allows staff to directly log in to a portal to access their electronic health records. This includes information submitted via the previous process, and vaccines or tests received at the NIH. You can log in at any time to review your records, verification status, and any compliance status. 

All staff may report primary vaccination series, boosters, and extra doses received due to a medical need. The CDC recommends people stay up to date with their vaccines which includes additional doses for individuals who are immunocompromised or booster doses at regular intervals for certain populations. 

For any questions or assistance, send an email to: OMSCovidVaccineProgram@mail.nih.gov. ​


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